· Reception: Welcome guests, answer phone & deliver-receive packages and supervise the Helper to ensure the office is clean and well-organized;
· Facilities & Services:
Purchase office equipment, machinery, stationery and necessary office stuffs (from budgeting management, collecting quotations, price comparison & negotiation, drafting contract and reviewing terms & condition with suppliers/ vendors/ contractors) and maintain asset database;
Manage office equipment and facilities: find, contact and handle maintenance services in order to ensure all are in good working condition;
Monthly payment: track and control office expenses (Car renting, stationery, taxi bill, ETC.), set up the draft transactions for them and other required payments
Collect invoices provide to the Accountant.
Coordinate for domestic and international business trips, including flight booking, hotel and restaurant reservations, ETC.
Maintain soft and hard copy of contracts, in-coming and out-going correspondences and other documents;
· Office Expenses Payment and Report:
Receive and pay for the Office Expenses, record the payments by day and by month to create the Expenses Reports.
· Employee engagement activities:
Organize Company events such as: Trade Missions, Meeting, Factory Visitation, ETC.
Coordinate with Company Trade Union’s Executive Committee to organize staff activities such as: Quarter competition; Quarter Birthday Celebration; Womens Day, Mens Day, Sport & Culture Event, ETC
· Sourcing Tasks:
Oversee Sourcing Projects accepted by Vietnam B2B Direct and ensure the timely distribution, research and implementation of Projects
Participate in Sourcing activities oneself with research and preparation of Reports
Plan and participate in Account Management, Sourcing and Trade Mission Events, Factory Visitations, Factory Inspections, Client Visitations, VN Manufacturer Meetings ETC.
· Other tasks
Proceed updates on business legal documents with government authorities;
Other tasks assigned by Manager/ Supervisor
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